Start with the allocated venue
| Venue | What to confirm | Planning resource |
|---|---|---|
| Dubai World Trade Centre (DWTC) | Hall, floor plan, access, service orders and the current event’s technical requirements. | DWTC stand planning |
| Dubai Exhibition Centre (DEC), Expo City Dubai | Allocated hall, delivery arrangements, equipment access and current organiser instructions. | DEC stand planning |
Brief medical displays around the actual equipment
Provide equipment dimensions, weights, power requirements, ventilation needs and the supplier’s operating restrictions. Explain whether a device is a static display, a demonstration unit or part of an authorised live activity. Any structural, clinical or specialist operating requirement needs its own review.
Display structures and movement
Plan supports and load distribution for the actual equipment. Confirm delivery routes, door clearances, lifting arrangements, floor loading and inspection responsibilities with the organiser and relevant specialists before fabrication.
Demonstrations, lighting and screens
Share the demonstration programme and screen content. Specify sightlines, lighting, cabling and sound requirements around what visitors need to see and hear, rather than applying one generic medical lighting or AV specification.
Meetings, storage and surfaces
Define seating, consultation privacy, accessible circulation, secure storage and material finishes. Discuss cleaning needs and any documented certification requirements; a healthcare exhibition does not make every stand a sterile treatment area.
Agree the responsibilities before production
The proposal should identify design, fabrication, graphics, furniture, equipment, specialist supply, venue services, installation, testing, handover and removal. Confirm who prepares submissions, who orders utilities and which costs or approvals remain outside the contractor’s scope.
Use the stand budgeting and quotation checklist to compare proposals with the same brief. For applicable rules and deadlines, use your current organiser manual and written venue instructions.
Review relevant project evidence
Explore the healthcare-labelled examples below and the published Philips Riyadh project record. A past project is evidence to discuss, not approval for a new stand at another venue.
