Build the production budget from the programme
A conference, gala and product launch need different production scopes. Start with the venue, audience, programme, content and required handover time. Request an itemised quotation rather than applying a generic percentage of the total event budget.
Compare the same cost categories
- Stage and scenic fabrication State the stage dimensions, access needs, lectern, backdrop, finishes and installation scope.
- Screens and content playback Define the screen area, audience viewing distances, content format, playback, camera feeds and testing responsibilities.
- Audio and lighting Brief speech, performance, filming and room coverage needs. Ask the technical team to specify the equipment and crew against the actual programme.
- Crew, rehearsals and show operation Identify the technicians, programme coordination, rehearsal time, operating hours and any agreed contingency equipment.
- Venue services and delivery Confirm power, rigging, access, transport, installation, removal, overtime and VAT treatment. Identify what the venue or client supplies separately.
Control changes before production
Agree the design and technical requirements, then record the effect of revisions on scope, price and schedule. No fixed planning window or supplier arrangement eliminates all late costs. EGS carries out production in-house in Al Qusais and Sharjah; the written proposal defines the commitment for your event.