Brief the room and programme together
An AV specification should follow the audience layout, presenter positions, content, acoustic conditions, filming requirements and venue restrictions. EGS’s in-house production team works across Al Qusais and Sharjah; technical guidance is provided by Dr. Haider, Manager.
Agree what needs to be seen and heard
- Screens and viewing distances Choose the display size, resolution and mounting around the content and audience. Test camera interaction with the actual screens, lighting and recording settings; one pixel pitch or refresh rate does not guarantee a clean broadcast image.
- Audio coverage Review microphone use, room acoustics and speaker positions with the technical team. Any delay speakers and tuning should follow the room assessment, not a fixed spacing rule.
- Playback and signal routing Identify the laptops, content sources, camera feeds, switching, recording and streaming needs. Agree who prepares the files and checks the complete signal path.
- Rehearsals and contingency Test the actual programme and presenter equipment before doors open. Define backup equipment, crew responsibilities and response arrangements in the quotation; redundancy reduces specific risks but cannot guarantee zero failures.